Question

Answer

Who pays the Annual Membership Dues (AMD)?

The Annual Membership Dues (AMD) is applicable to ALL active Members of the Institute.  The dues cover the period March 1, 2013 to February 28, 2014.   www.icao.on.ca\AMF

When is the dues due?

Important Dates:

• Due Date: June 1, 2013.
• Late fee applicable from June 2, 2013 to June 30, 2013.

How much do I pay?

The full ICAO due is $1,084.80 (ICAO $520.00 + CICA $440.00 + $124.80 HST)

Members must remit full provincial and CICA dues to at least one Provincial Institute or Bermuda.  Please see the dues guide for other dues categories.  www.icao.on.ca\AMF

I am age 65, what dues do I pay?

Once you are age 65 (prior to March 1) and have at least 15 years of membership in good standing with the Institute, your dues will automatically be reduced to $56.50. 

I have taken early retirement, why do I have to apply every year for a reduced dues category?

The early retirement dues reduction has an income limit as part of the criteria. As a result, this reduction must be applied for every year.

Once you are age 65 (prior to March 1) and have at least 15 years of membership in good standing with the Institute, your dues will automatically be reduced.  

I have taken early retirement do I qualify for a reduced dues?

Yes, if you meet the following eligibility criteria:  retired and have attained the age of 55, annual income (excluding pension or other retirement/investment income) does not exceed $25,000.00 AND, the sum of full years of age and total years of continuous membership in good standing held in the Institute and one or more provincial institutes or recognized accounting body (not calculated by months), equals or exceeds the number “85”

Members who meet the eligibility criteria before March 1, 2013 are required to remit $56.50. Fee reduction code 9B is to be entered on the membership dues retired or equivalent form 4-2C under Dues Reduction Code.

Members who meet the eligibility criteria on or after March 1, 2013 but prior to August 31, 2013 are required to remit 50% of the otherwise applicable annual membership dues. Dues reduction code 8B is to be entered on the membership dues form under Dues Reduction Code.

I cannot pay my membership dues what are the consequences?

Members must pay membership dues or risk having their membership suspended and subsequently revoked. Pursuant to Bylaw 4.2 only members in good standing are permitted to use the initials and designations set out in the Chartered Accountants Act, 2010 and the bylaws and regulations of the Institute. Suspension jeopardizes coverage under the Institute's various Members' insurance plans.

Once suspended, payment of a reinstatement fee of $282.50 ($250.00 plus $32.50 HST), in addition to the applicable membership dues, is required to return to good standing.

Members may be eligible for a dues deferral, dues waiver or dues reduction. Details are available at http://www.icao.on.ca/Forms/1008page2510.pdf

Are there reductions, waivers or deferrals from the dues?

Yes, there are dues reductions, waivers or deferrals available to Members who meet educational, medical, and parenting/family needs, or are experiencing financial hardship or providing humanitarian service.  Details are available at http://www.icao.on.ca/Forms/1008page2510.pdf

Do I need to formally apply for a reduction, waiver or deferral from the dues?

Yes, a Member is required to apply for a waiver, deferral or reduction of the membership dues; a declaration form for this request is available at http://www.icao.on.ca/Forms/1008page2510.pdf.

How can I pay my membership dues?

Membership dues can be paid by telephone, online, cheque, through bank institution or bank transfer. For credit card payments only Visa and MasterCard are accepted.

If I pay through my bank institution do I need to do anything special?

Your ICAO Member number must be used as your account number under Institute of Chartered Accountants of Ontario or Chartered Accountants of Ontario depending on your financial institution.

Are there any extra processing charges if I pay by bank transfer?

Yes there is an extra $56.50 processing charge for this option.

How do I pay through bank transfer?

Provide the bank with the following information:

Canadian Imperial Bank of Commerce, 2 Bloor St West, Toronto, ON Canada, M8W 1B3. Bank Transit Number 00502 bank account number 48-00419. Members paying this way should include their full name, ICAO number and have sufficient funds to cover the AMD dues and the processing charge.

Is there a special code for US or worldwide bank transfers?

The Swift Code for the USA remittances is  BOFAUS3N.

The Swift Code for Worldwide remittances in any currency is CIBCCATT.

Preauthorized payments are not accepted. 

Do I pay HST?

All Members are required to remit the 13% HST on the ICAO (Ontario) portion of the membership dues.

All Members are required to remit the applicable tax on the CICA (Canadian) portion of the membership dues based upon residence. 

Resident in Ontario, New Brunswick, Newfoundland and Labrador 13%

Resident in Nova Scotia 15%

Resident in British Columbia 12% (as fees are billed before the April 1, 2013 deadline)

All other provinces 5%, and

Resident outside of Canada 15%

Do government employees pay HST on dues?

Yes.

I am a non resident of Canada does HST apply?

Yes, membership with the Institute is considered to be a service that is provided in Canada and as such is subject to the HST

Can I have more than one provincial membership and if so who do I pay my dues to?

Members must remit the full provincial and the CICA fee to at least one Provincial Institute or Bermuda.  If a Member maintains membership in more than one provincial institute they can remit a reduced dues to the second provincial institute.  See dues code 02 on the AMD section of the website. 

I have moved and am working in another province; can I use my designation and pay a portion of the dues to Ontario?

If you are using your designation for work in another province, you will need to obtain membership in that Province.  You may keep your Ontario membership at a reduced dues, or you may choose to resign from Ontario membership.   In order to affiliate to another province, Ontario membership should be retained until you are officially admitted to membership in the other province.

I want to resign do I still need to pay?

To resign, a Member must complete the Membership Resignation Form 4-3A.  Resignations completed prior to June 30, 2013 are not subject to the current membership dues.  Resignations received after July 1, 2013 are subject to the full applicable membership dues.

Members must return their membership certificate, together with the completed Membership Resignation Form 4-3A available at:http://www.icao.on.ca/CA/1008page2661.aspx

I am a new Member, what dues do I have to pay?

New Members are required to remit a one time admission to membership fee of $500 plus $65.00 HST. 

The annual membership dues (AMD) for 2013-2014 are also applicable upon admission to membership.  For new Members admitted to membership after August 31, 2013, the dues are reduced by 50%.

Members report their CPD annually in June for the previous calendar year (January to December). 

Newly Admitted Members

Members admitted in 2012 will be required to submit a CPD declaration for the year in which they became a Member. Both the annual minimum and a prorated amount of the overall 3 year cycle must be met. The annual CPD requirement is based on a calendar year. The annual minimum CPD requirement is 20 hours, including at least 10 hours of verifiable CPD. The overall three-year requirement is 120 hours of CPD, at least half of which must be verifiable.

Example: If the date of membership is December 15, 2012, the overall 3 year requirement would be 40 hours of learning activities for the 2012 calendar year, at least half of which must be verifiable. Completing the professional program and on the job work training are considered to be verifiable learning activities.

Members admitted in 2013: The Annual Membership Dues are due within 3 months of admission to membership. The 2012 CPD Declaration is not required to be filed for new members admitted in 2013.

Previously Exempt

A Member who previously filed an exemption from the CPD requirements will have the three year requirement pro-rated based upon the calendar year. However, as a condition of holding a public accounting licence, licensees are required to meet all CPD requirements.  Any exemption granted from the CPD requirement may adversely affect a Members’ ability to renew or acquire a new public accounting licence.

How were the notices sent? I did not receive one.

The initial AMD notices are distributed to members via:

1. E-mail for all Members who have an e-mail address on file
2. Mail to Members with no e-mail address on file.

Membership dues and the professional development declaration can be filed online at: www.icao.on.ca\AMF

How can I get a payment confirmation?

A payment confirmation is automatically generated for online credit card payments.

After payment processing by the Institute, a confirmation of payment may be printed online by logging in to the AMD webpage.  Located on the left navigation panel, there is a “Confirmation of Payment” button, which may be used to print an invoice style confirmation that members may use for reimbursement from their employer.

I paid online and immediately logged back in and could not print my confirmation, why?

The payment confirmation will be posted to the website following

 processing, please allow 5 – 10 business days.

Why did I receive a reminder notice when I have already submitted payment?

Occasionally, the receipt of a payment overlaps with the extract being done for reminder notices.  If you have sent payment recently, please disregard the notice.  It is not possible for the Institute to confirm receipt of all payments on hand especially around the due date of June 1st. 

Please allow 5 – 10 days for cheque processing from the date the payment is received at the Institute. 

Bank/Wire Transfer/Online bank payments – usually take 4-6 business days for us to receive notification from the bank.

I just paid my dues online and I found out that my firm will be remitting dues on my behalf, can I get a refund?

A refund will not be processed.  The first payment is applied to your record, the second payment, if applied, will be returned or refunded.  You may print a payment confirmation and forward this to your firm for reimbursement.

I can’t login and my password is not being accepted.

Passwords must be at least 6-8 characters, and alpha/numeric in combination. A create or reset my password option is available.

If resetting the password doesn’t work, review the password help option.  It could be that your computer settings need to be adjusted.

If you are unable to reset your password, contact customerservice@icao.on.ca for assistance.

I do not use Microsoft’s Internet Explorer and I am having difficulty paying online, why?

The ICAO website is optimized using Microsoft's Internet Explorer.  The use of this browser is strongly recommended in order to ensure all pages load and act as designed.

The use of other web browsers such as Mozilla’s Firefox is not recommended as it does not work with our system.

I have moved and/or changed jobs.  Can I report this information when I pay my dues?

Yes, once you login to the AMD site follow the instructions to update your demographic information. www.icao.on.ca\AMF

I have specialist designation (CPA,CA•IFA and/or CPA,CA•IT).  What does it cost to renew?

The annual specialist designation fee will be waived for the 2013-2014 fiscal period.

Where do I get information on the specialist designations?

Additional information on the specialist designations is available from the Canadian Institute of Chartered Accountants website at www.cica.ca.